Coworking spaces are on the rise, and the number of spaces recently increased 25% year-over-year, totaling almost 8,000 locations in the United States in February 2025. While a growing industry is a good thing, for coworking space operators, it can also mean working harder to stand out amongst the competition. 

One effective way to stay ahead and build loyalty from your members is to have an impressive array of coworking amenities. A modern mailroom equipped with tools that provide convenient and secure mail management, for example, is a benefit that coworking space members appreciate. By offering easy-to-use mailing services, coworking spaces can make their members’ lives easier, allowing them to focus on what matters most. 

Coworking Spaces Can Have Everything A Member Needs

We know coworking spaces are more than just an office away from home or an alternative to the traditional workplace. They’ve become spaces that provide solutions for modern workers’ varied needs, complete with amenities that aim to bring convenience and community. 

• Elevated Coworking Amenities: Premium shared offices showcase more than just tables, chairs, lightning-fast Wi-Fi, a conference room, a coffee machine, and an occasional printer. Workers now expect unique and practical amenities that streamline their day-to-day activities (examples include studio equipment, smart lockers, outdoor gardens, wellness and exercise rooms, and childcare services). Amenities that provide convenience and efficiency are green flags for potential members looking for just the right coworking space.

• Community & Events: Beyond physical spaces and tools for getting work done, coworking spaces now double as community centers where members can network, join events, or socialize after work.

• Opportunities: Aside from a place to work, coworking spaces have become places to network with potential partners or employers. Many spaces host career fairs and other events, inviting various local companies and providing professional and social opportunities for members. Even non-work events such as yoga sessions or art workshops often lead to job or project offers. 

Why Coworking Spaces Should Offer Shipping Services 

Physical mail remains an essential part of our daily lives, including paper bills, IRS correspondence, greeting cards, and packages from Amazon. For coworking space members, essential mail errands are on their list of daily to-dos. However, for many members, driving to the post office or mail center to handle physical mail isn’t something they have extra time for.

And while coworking spaces may attract workers who have flexible schedules, many members are required to work during the day, so running mail errands early in the evening can mean too much rushing around. By the time they clock out for the day, the post office or private carriers are often closed. And on the other hand, those who work at night often prefer to catch up on rest during the day rather than run cumbersome errands. 

To provide a priceless added benefit for busy members, some shared offices and coworking spaces offer shipping services. These services typically include receiving and storing mail and packages, facilitating the shipment of physical mail, and forwarding mail and packages for members. 

Some spaces also offer virtual mailboxes, providing additional services that are virtual and accessible remotely via a mobile app. Anytime Mailbox is an amenity that coworking spaces in the U.S. and many other countries offer. With Anytime Mailbox, coworking space members can open and scan mail, forward mail and parcels, shred junk mail, recycle, and store mail. 

By offering mailing services right at the front desk, coworking spaces help members save time and money, cementing the reputation of the coworking space for providing modern and sought-after amenities. 

The Challenge of Traditional Shipping Services in Coworking Spaces

While traditional shipping services are a premium addition to coworking amenities, they often come with some hurdles:

• Additional Work for Your Team: Attending to members' shipping needs means more work for your staff. With tight regulations surrounding postal services, it can also mean additional training for anyone who’ll handle your members’ mail and parcels. 

• Understandable Human Errors: Mistakes in writing sender or recipient details or weighing parcels can happen, which unfortunately can often lead to the post office or carriers rejecting and returning shipments. No fun.

• Additional Equipment Needed: To adhere to postal standards, coworking spaces might need to procure a thermal printer and a compliant weighing scale, along with other equipment necessary to provide regulation and turnkey shipping services.

A Convenient New Amenity for Coworking Spaces

Thanks to innovations in shipping technology, self-service kiosks are a practical and effective upgrade to traditional coworking space shipping solutions. A self-service shipping kiosk is simply a self-contained, automated unit that allows members to ship mail and parcels completely on their own. The kiosks feature a touchscreen interface, a weighing scale, a wide array of carrier options, and a payment portal that accepts credit or debit cards. 

• Members Save Time & Money: Since members can ship mail or parcels using a self-service shipping kiosk right from your coworking space, your members no longer have to worry about using valuable time and money running tedious mail errands. 

• Better & Faster Service: Sometimes your staff get busy, and it’s a challenge to attend to all members when things get hectic. With a self-service kiosk, members who need to ship mail or a parcel can simply use the self-service shipping kiosk instead of waiting for your staff to be available. 

• Easy to Use: Designed with users in mind, a self-service shipping kiosk utilizes a simple interface and easy-to-follow instructions for weighing parcels, adding sender and recipient details, choosing a carrier, and paying for the transaction. And coworking members can easily ship mail or parcels to most countries at any time.

Added Benefits For a Coworking Space

Self-service kiosks provide immense convenience to your members and also benefit your business and members in additional ways. As a coworking space shipping solution, kiosks also offer long-term advantages:

• Incremental Revenue: A self-service shipping kiosk is an additional revenue stream for a coworking space. It allows you to offer a new service without hiring new staff, and you can determine markup fees on top of what the carriers charge.

• Easy to Manage: Self-service shipping kiosks require minimal upkeep. Software fees are affordable, and customer support is only a call or email away.

• Design Complement: Sleek and contemporary, a self-service shipping kiosk can be a stylish and modern addition to your physical space. Place it in your lobby, by the front desk, along a hallway, or wherever makes the most sense for your space.

• Flexible and Convenient: Running your space on minimal staff after hours? No problem. Using the self-service kiosk, your members can still ship their mail and parcels without needing assistance from staff. Contactless and cashless payment allow for simple and efficient fee processing. 

• Brand Spotlight: Some shipping kiosks allow you to showcase your brand. Anytime Postage, for example, lets you display your logo and brand colors, helping you customize the member experience and establish added loyalty and respect from your members.

• Scalable Solution: Set up a kiosk in multiple spots in your coworking space or install one in each of your multiple locations to provide modern, quality service to your members across the board.

How to Get Started with a Coworking Space Self-Service Kiosk Installation

Getting started with a self-service shipping kiosk in your coworking space is simple:

1. Purchase a kiosk from our online shop, then an Anytime Postage specialist will reach out to you to set up customization features such as branding and customer fee structure based on your preferences. 

2. We’ll ship the kiosk to your coworking space in 4-6 weeks (availability permitting). We also offer expedited shipping (within two weeks) if you want to install your self-service shipping kiosk faster.

3. Once you receive your kiosk, you can start offering the service to your members, earning additional revenue, and enjoying the style and convenience of Anytime Postage.

To learn more, simply visit our website and explore how Anytime Postage can elevate your coworking space amenities, serve your current members, and attract new ones.